How to Manually Add an Employee in Reunion

Step 1: Navigate to Your Reunion PWA Compliance Portfolio

Step 2: Click the Employees Tab

Step 3: Click Add Employee

Step 4: Add Employee details

Step 5: Select their Contractor from the drop-down menu

Step 6: Click + Add a Work Classification

Step 7: Assign a Contract from the drop-down menu

Step 8: Assign a Wage Frequency

Note: Salaried workers who qualify as laborers or mechanics must receive hourly-equivalent pay that meets or exceeds the local prevailing wage rate for all hours they spend on construction, alteration or repair work. When adding the wage frequency to a salaried worker's Reunion profile, select the frequency of their salary pay.

Their hourly rate must appear on the Payroll Report in Reunion, as well as uploaded documentation that reflects how their hourly rate was calculated.

Step 9: Select their level: Apprentice, Journeyworker, or Supervisor

Apprentice Level Instructions:

If you are adding an Apprentice, you must include the following information on their profile:

Apprentice program: Select the program they are registered with from the "Apprentice program" dropdown. For instructions on adding an apprentice program, click here.
Apprentice registration certificate: Upload a PDF of their enrollment certificate.

Journeyworker Level Instructions:

Only fully certified journeyworkers or those who have completed their apprenticeship in the relevant trade are qualified to contribute to the apprentice-to-journeyworker ratio requirements. If a worker does not meet this criteria, then the "Non-supervising role" box should be checked off.

Supervisor Level Instructions: Carefully read the information below to determine how the Supervisor should be set up in Reunion.

The “Supervisor” level represents the following:

Foremen or superintendents who spend less than 20% of their workweek performing laborer or mechanic duties. This is a conditional exclusion determined separately for each workweek: if a foreman's manual labor time reaches or exceeds 20% in a given workweek, all hours spent performing laborer or mechanic duties that workweek must be paid at the applicable prevailing wage rate for the classification of work performed for all hours worked performing laborer or mechanic duties as defined in §1.45-7(d)(8)
Business owners who own at least a 20% bona fide equity interest in the business and are actively engaged in managing the business as defined in 29 CFR 541.101
Persons employed in bona fide executive, administrative, or professional capacities who met the criteria per the executive exemption criteria in 29 CFR 541

Examples of circumstances where employees should be added to Reunion payroll reports with the "Supervisor" level are:

They are a foreman, superintendent, or business owner who also qualifies as a journeyworker under the applicable registered apprenticeship program and supervises apprentices on site, helping satisfy the daily apprentice-to-journeyworker ratio requirement. Supervisors performing only supervisory work are not tested against prevailing wage requirements. Payroll should reflect the employee's journeyworker classification for their trade.
The employee is a foreman, superintendent, business owner, or other exempt employee already included in payroll. Add them as a Supervisor with the "Non-supervising role" box checked in either of the following cases:
- No worker classification, but not eligible to supervise apprentices: The employee works only in a supervisory capacity but does not qualify as a journeyworker eligible to supervise apprentices. Check the box to reflect that they cannot be counted toward the apprentice-to-journeyworker ratio.
- Holds a worker classification alongside their supervisor classification: The employee has both a supervisor classification (e.g., Foreman) and a labor-related work classification (e.g., General Laborer). Check the box because their exempt status may vary week to week. PWA tracking applies only to hours worked in the non-supervisory classification that reach 20% or more of the employee's total hours in a given week, across all classifications — not to any hours below that threshold.

Step 10: Add Wage Rates

Step 11: Assign a Construction Type

Note: If the project required Supplemental Wage Determinations, select "Custom Wage Determination" as the Construction Type, and the applicable Work Classifications will appear when you click into the "Search work classifications" box.

Step 12: Search for the Correct Work Classification

Note: The “Supervisor” level employees that are exempt from PWA requirements should be assigned the same work classification as the journeyworkers they are responsible for supervising. Reunion will not analyze or compare these wages and fringes against the classification and will not flag them for non-compliance.

The Supervisors with the "non-supervising role" checked off should be assigned the appropriate work classification for the labor they are performing on site.

Step 13: Click Save

Note: Employees can have multiple work classifications and worker levels listed on their profile. To add additional classifications, select the + Add work classification button and continue with Steps 7-13 in this article.