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Adding Supplemental Wage Determinations (Conformance Requests)

In cases where a standard General Wage Determination sourced from sam.gov does not include a specific craft or classification needed for your project, a conformance request must be submitted to the Department of Labor (DOL). Once the DOL approves your request, you can add the supplemental wage determination to the platform to ensure your compliance reporting is accurate. You can also add the supplemental wage determination requested to the DOL, and mark these wages as "pending" status. 

Adding an Approved (or Pending) Supplemental Wage Determination

This is managed on the Supplemental wage determinations page. You have two options for entering this data:

Option 1: Manual Entry

  1. Click Add a supplemental wage determination.

  2. Select the State and County.

  3. Choose the Wage Determination Revision this conformance modifies.

  4. Enter the Date of confirmation from the DOL. If the rates have not been confirmed yet, use an estimate date in the future.

  5. Under Job Classifications, enter the Primary and Sub-classification name, Base hourly rate, and Fringe benefits.

  6. Under Status, enter the status from the DOL as of the date you are creating this supplemental wage determination. 
    1. "Pending" means you are waiting for the DOL's response letter on your requested supplemental wage determination(s).
    2. "Approved" means you have already gotten the approval from the DOL on your requested supplemental wage determination(s).
    3. "Rejected" means the DOL has not approved the requested wage for the work classification provided. The "rejected" status should be used to label rejected wages for historical reference. If the DOL approved the requested wage at a different rate, please add this as a new supplemental wage determination.

  1. Upload Documentation: You must upload a copy of either the request made to the DOL, or the official DOL approval letter (if you have received a response). 

  2. Click "Save changes"

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Option 2: CSV Bulk Upload

Use this if you have a large list of approved supplemental classifications.

  1. Click Add supplemental wage determination via CSV.

  2. Select the State and County.

  3. Choose the Wage Determination Revision this conformance modifies.

  4. Enter the Date of confirmation from the DOL.

  5. Download the provided Template.

  6. Fill in the classification_name, group_2 (optional), and wage_rate columns. NOTE: each entry in the classification_name column needs to be unique, so for example, if the request includes "Laborer: Group 1" and "Laborer: Group 2", then each should be listed under the classification_name column.

  7. Upload the completed CSV and the DOL approval letter.

  8. Click "Create wage determination request"

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Applying Supplemental Rates to an Employee

After the supplemental determination is created, you can assign it to the relevant employees.

  1. Navigate to the Employee Profile and open the Work classification editor.

  2. Locate the Construction type dropdown and select Custom Wage Determination.

  3. In the Work classification search bar, you will find all Supplemental Wage Determinations you created

  4. Select the correct classification to link it to the employee.

  5. Click Save changes.

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Why is this necessary?

Reunion uses these custom entries to compare against submitted payroll data as if they were regularly published wage determinations. This ensures that employees in "conformed" roles are still correctly analyzed for prevailing wage compliance in your final PWA reports.

Audit Reminder: Always ensure the Date of Confirmation in your platform entry matches the date on your DOL approval letter, as this determines the effective date for the new wage rates.